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Baar, Canton of Zug, Switzerland
Job reference: R-043445
Posted date: Jan. 22, 2019

AstraZeneca is a global, innovation-driven biopharmaceutical business that focuses on the discovery, development and commercialization of prescription medicines, primarily for the treatment of oncology, cardiovascular, metabolic, respiratory, inflammation, autoimmune, Diabetes, infection and neuroscience diseases. AstraZeneca operates in over 100 countries and its innovative medicines are used by millions of patients worldwide.

At AstraZeneca we believe in the potential of our people and we’ll develop you beyond what you thought possible. We make the most of your skills and passion by actively supporting you to see what you can achieve no matter where you start with us.

We are recruiting a

Personal Assistant to the Vice President Oncology Europe

In this role you will act as Personal Assistant to the VP Oncology Europe providing comprehensive, high quality support, and planning time and prioritising workloads to ensure they carry out their role efficiently and effectively, making the best use of their time. You will develop your understanding of their contribution to the delivery of our business objectives, as well as those of each business group within AstraZeneca’s global organisation.

You will support, and where required lead, confidential, sensitive business projects by providing a professional, efficient service and you will work with peers across the AstraZeneca Assistant Team to set standards and drive continuous improvement.

As Personal Assistant you will draw on your experience, insight and judgement to assess complex, ambiguous and often high impact challenges, and recommend solutions that support decision making within operational guidelines. Acting proactively and reactively, you will ensure the VP Oncology Europe is updated and briefed on emerging issues. Combining flexibility with on-time delivery in a dynamic working environment, you will ensure the highest standards of accuracy, efficiency and presentation are achieved.

Responsibilities include:

  • Screening and responding with discretion to often highly confidential and sensitive requests and enquiries, and answering or redirecting routine internal and external communications
  • Managing appointments and schedules, and making complex and frequently changing travel arrangements
  • Coordinating internal and external meetings / conferences to ensure they run smoothly, including scheduling meeting times, making travel arrangements for attendees, and attending those meetings as required.
  • Preparing concise and relevant briefings and papers as required.
  • Maintaining the executive's office and accounting records; monitors, reviews, and approves standard expenditures to ensure that the activities of the office are conducted within established budgets
  • Plans, organises, and schedules own workload so that all activities are completed accurately and on time
  • Acting as a Facilities and IT contact ambassador; championing change and better service
  • Performing other tasks using independent judgement and discretion

Skills and Capabilities Required:

  • Proven experience as a Personal Assistant supporting Directors, VPs, MDs or C-suite individuals in a complex, international organisation
  • Excellent secretarial skills and the ability to exercise sound judgment whilst proactively, efficiently and accurately managing a demanding workload
  • Exceptional planning and organizing skills, with a strong sense of urgency balanced by a good judgement of priorities
  • Ability to handle sensitive information in a confidential manner
  • Collaborative, with excellent interpersonal and communication skills
  • Confident communicating at all levels internally and externally whilst exercising discretion, tact and diplomacy
  • The ability to identify and leverage appropriate systems and procedures to achieve results
  • An understanding of how your team relates to others within the organization, and how to work effectively to achieve business objectives
  • Have high levels of resilience and be self-motivated
  • Flexible, proactive and open to accommodate all duties, and exceed expectations
  • Fluency in German and English is essential. Knowledge of French or Italian is a plus.

Education, Qualifications and Training Required:

  • A-level standard or equivalent education
  • Secretarial qualifications
  • Excellent knowledge of MS office, Outlook, Calendar, PowerPoint and web-based systems

We are looking forward to receiving your electronic application via our global career website. For more information on career opportunities, please visit our global career portal.

AstraZeneca is an equal opportunity employer. AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, gender or gender orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, gender identity or re-assignment, marital or civil partnership status, protected veteran status (if applicable) or any other characteristic protected by law.

Personal Assistant to Vice President Oncology Europe

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